Role: Receptionist & Office Operations Coordinator (2 x part-time roles, 25.5 hou)Location: Rijswijk, The NetherlandsFox-ITWe are Fox-IT, or Fox. We stand for making the world safer and more secure. That means every one of us contributes in making society safer and more secure with the help of our technical and innovative solutions. From our Red Team of hackers, our Blue Team of defense specialists, highly skilled developers to trusted security consultants and more: We do this for organizations where cyber security is highly important. That is why we continuously develop our individual skills and knowledge.We are critical thinkers, naturally security paranoid and thrive on development. We are part of NCC Group and with 2000 like-minded colleagues around the globe, we are on our never-ending mission to create a safer world.We are on a mission to make society a safer and more secure place. Our people are the ones who make that possible; a global community of talented individuals working together towards a safer future.We aim to create an environment where everyone can reach their full potential. We work together, we are brilliantly creative, we embrace difference and we want you to join in our mission.Your Role as Office Manager:As the Office Manager, you will be the first point of welcome for both guests and colleagues. You will create a warm, organised, professional environment, while supporting the smooth daily operation of the office. In this dual role as host and coordinator, you are responsible for reception services, facility liaison, office supply management, and general office upkeep.Your Key Responsibilities:Reception & Guest Services:Act as the first point of contact, ensuring a professional and welcoming experience for guests and colleagues • Receive and assist visitors; manage guest registration and hospitalityMaintain an organised, clean, and inviting reception areaManage the setup and layout of the reception and adjacent common areas (e.g., clearing cups, refilling milk, general tidiness)Meeting Room & Event Support:Handle meeting room reservationsEnsure rooms are clean, properly arranged, and stocked with necessary supplies (e.g., whiteboard markers, flipcharts) • Coordinate business lunches and refreshments for meetings or eventsOrganise a yearly event, like Sinterklaas for colleagues & familyOrder staff gifts (e.g. flowers, fruit baskets) for special occasionsTelephone & Communication Handling:Answer and direct incoming phone calls professionallyTake accurate messages and follow up as neededManage general office email inboxes and respond or redirect accordinglyLiaise with delivery partners and internal and external follow-up of deliveriesPantry & Facility Maintenance:Maintain order and cleanliness in all common areas, including pantriesRefill supplies (coffee, tea, milk, sugar, sweets, soda, beer, etc.)Coordinate with cleaning services and report issues to FacilityOffice & Supply Management:Monitor, manage, and restock all office and kitchen supplies, including:Coffee, tea, sweets, soda, beer, fruitEnvelopes, post-its, whiteboard markers, cleaners, printing paper, tonerKeep supply areas tidy and organisedAct as the main contact for office suppliers and vendorsCoordinate deliveries and services from external providersQualifications & Skills:Strong organisational and multitasking skillsFriendly, service-oriented, and professional communicationProactive mindset and attention to detailAbility to manage calendars, email, and phone systemsComfortable using basic office tools and coordinating logisticsOur offer:You will work in a place at the top of cybersecurity where your ideas are valued. You cannot always tell all the details about your work, but you can tell that you contribute to a safer society. That's not all, you also get:An excellent remuneration package ;Flexible working hours and flexibility in working at home or in the office, for a great work-life balance;A favorable pension scheme, 26 vacation days (+4 office closing days) and 8% vacation pay with a full-time contract;Lots of development opportunities: you can gain and share knowledge through TechTalks, Crypto Colloquia, events and our own Fox Academy;A laptop and business iPhone. Do you use your own phone? Then you will receive a maximum reimbursement of €25 per month,.A monthly homework allowance (by hybrid working).A performance bonus and profit sharing, because we value your effort;About your applicationWe review every application received and will get in touch if your skills and experience match what we're looking for. If you don't hear back from us within 10 days, please don't be too disappointed - we may keep your CV on our database for any future vacancies and we would encourage you to keep an eye on our career opportunities as there may be other suitable roles.If you do not want us to retain your details, please e-mail global.ta@nccgroup.com. All personal data is held in accordance with the NCC Group Privacy Policy. We are committed to diversity and flexibility in the workplace. If you require any reasonable adjustments to support you during the application process, please tell us at any stage. An extensive background check will be part of the selection process.
