Administrative Assistant

• Assist with the preparation and running of meetings and with their follow-up,
• including preparation and management of meeting documents, handling of
• correspondence prior and after the meetings, and logistics;
• Take care of the document management system for MB and Working Groups
• (WGs)-related documents, contribute to developing business processes/workflows
• related to document/record management, including maintaining a consistent
• referencing system that enables efficient search and retrieval possibilities in
• compliance with the applicable regulations;
• Maintain an index of MB / Working Groups (WGs) conclusions, enabling searches
• and providing follow-up / implementation status;
• Manage the MBS inbox, including filing of in-coming and out-going emails, keeping
• track of outstanding communications/requests and related deadlines;
• Take detailed meeting minutes that accurately reflect key discussions and
• decisions;
• Perform any other duties in the area of competence.

• 3759,07 gross per month/21,69 gross per hour (5 years of experience)
• 4253,15 gross per month /24,54 gross per hour (5 - 15 years of experience)
• 4812,16 gross per month /27,76 gross per hour (15 years of experience or more)

• A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years;

• At least 3 years of experience in providing administrative support in the private or public sector, with a focus on meeting organisation, document management, archiving and filing, or entailing such type of tasks;
• Experience in working environments that require high level of discretion and confidentiality.

• Have a thorough knowledge of English (at least level C1), according to the
• Common European Framework of Reference for Languages;
• Very good drafting skills;
• Good administrative and organisational skills;
• Good understanding of meeting protocols, being able to organise and run meetings
• effectively, including minute-taking;
• Ability to gather and synthesise information from various sources to include in
• documentation;
• Good understanding of indexing and categorising to ensure easy retrieval of
• documentation;
• Keen eye for detail with the ability to maintain standards of accuracy under
• pressure of tight deadlines;
• Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and
• Outlook) and the internet;
• High degree of commitment and flexibility;
• High level of customer and service-orientation;
• Ability to act with discretion and confidentiality;
• Ability to work well under pressure, both independently and in a team.
• Good analytical and problem-solving skills including the ability to anticipate
• potential problems, determine and implement solutions;
• Good interpersonal skills, including the ability to effectively liaise with other
• departments, groups and teams as well as with external partners;
• Ability to work effectively in an international and multi-cultural environment.

Adecco