Executive Assistant / Office Assistant

• Executive support to senior leadership on both corporate and personal matters
• Handling varied one-off tasks and special assignments
• Day-to-day assistance with administrative and operational duties
• Managing documentation and tracking office expenditures
• Overseeing supply levels and placing orders as needed
• Setting up and maintaining organizational systems, workspace layouts, and equipment needs
• Serving as point of contact for property-related administrative issues
• Managing upkeep, repairs, and overall office functionality
• Maintaining a tidy and professional office environment
• Organizing calendars, scheduling meetings, and managing appointments
• Directing incoming calls and setting up remote communications
• Managing mail, emails, and preparation of business documents
• Arranging flights, lodging, and travel logistics for executives, staff, and visiting colleagues
• Facilitating communication and coordination with administrative staff in other locations

• At least 3 years secretarial / administrative work experience
• Advanced skills in Microsoft Professional (Outlook, Excel, Word, PowerPoint, Visio, etc.)
• Excellent written and verbal communication skills, in both Russian and English
• Knowledge of Dutch is an advantage
• Proactive and solution oriented attitude
• Strong organisational skills, attention to details and ability to balance multiple priorities

• Exposure to a dynamic international work environment with cross-border collaboration
• Opportunities for professional growth through learning, mentorship, and career progression
• Competitive salary and benefits aligned with industry standards
• Inclusive company culture that values teamwork and integrity
• Support for work-life balance, including flexible work options and wellness initiatives
• Chance to contribute to meaningful projects and core business operations
• Applicants must have valid authorization to work in the Netherlands.

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