Legal Secretary

• Oversee corporate governance tasks for group entities in the EMEA region, as well as for the holding company's subsidiaries worldwide.
• Handle the flow of incoming and outgoing legal documentation and communications.
• Coordinate the execution of signatures, certifications, legalisation's, and prepare written resolutions and powers of attorney.
• Organise meetings of the Board of Directors and Compliance Committee, including agenda preparation, correspondence management, and report compilation.
• Assist in Board interactions with stakeholders and manage procedures for appointing new Board members.
• Contribute to the roll-out of a new digital system for storing key corporate records and documents.
• Provide day-to-day assistance to the Managing Director, including coordinating travel arrangements.
• Administer the process for the annual general meeting of shareholders.
• Track and document progress against deadlines in line with internal policies and procedures

• Bachelor/Master Degree
• Fluent English language skills; Italian and/or Dutch language skills are preferred.
• 3-5 years of experience working as a legal secretary or performing comparable administrative duties within a multinational organisation, notary office, trust firm, or corporate service provider.
• Client-oriented approach
• Very good team player
• Committed to respect deadlines

• Excellent benefit package (more information on request)
• Travel compensation
• 25 holiday days

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