Corporate Services Office Admin
Archer-Daniels-Midland
- Nederland
- Vast
- Deeltijds
At ADM, we harness the power of nature to make food accessible worldwide. Through groundbreaking innovations, a complete portfolio of ingredients for every need and a focus on sustainability, we offer customers an advantage in solving current and future challenges. We are a world leader in human and animal nutrition, and a leading provider of agricultural products. Our broad offering, our extensive knowledge, our many facilities and logistics expertise, give us the unique capabilities to meet the needs for food, drinks, health and well-being. From the origin of an idea to the realization of a fully-fledged solution: we enrich the quality of life worldwide.Within ADM we are currently looking for a Corporate Services Office Admin who wants to join us part-time (28-32 hours per week). Together with the other secretariat employees, you are responsible for our international office in Amsterdam.Your Responsibilities
- Manage the reception and front of house function, ensuring high standards of customer service at all times and perform reception duties including greeting visitors, answering phone calls, emails and packages
- Identify and drive actions and initiatives to strengthen ADM's culture on site
- Responsible managing the floorplan
- Owner of internal communication to ADM colleagues on site
- Managing stationery and consumables stock, ensuring regular stock takes are completed and sufficient stock maintained and ordered
- Drive key on-site (social) events such as ADM global initiatives, (town hall) meetings, and celebrations
- Provide support to the local management team, booking travel and accommodation and arranging events as required
- Partner closely with HR to manage access badge distribution and the timely reporting of any deviations (unreturned or lost badges) to prioritize the location security
- Updating and maintaining the location safety maintenance schedule and always prioritizing health, safety and security within the office environment for all individuals, internal and external
- Managing office admin (incl. manuals etc.) and ensuring efficiency and performance
- Managing facilities requirements within the office environment
- Coordinating sub-contractors, external vendors, and building management such as confidential paper shredding services, window cleaning, office cleaning and ad hoc services such as maintenance, etc.
- Identify opportunities for process and office management improvements
- Execute against office policies and procedures, and ensure they are implemented appropriately such as clear desk policy, safety policy (BHV) etc.
- Purchase orders and invoice handling in line with company procedures and timelines
- 3+ years' experience in an office management or PA role in a professional environment is essential
- Proficiency in the Dutch and English languages
- A strong sense of service and customer focus
- Strong communication skills and a real team player
- Friendly and welcoming face of the company
- Flexibility, proactivity and a positive can-do mentality
- Ownership and stewardship of the location with a continuous improvement mindset
- Independent and self-starter
- Focus on Belonging, Diversity & Engagement
- Drives continuous learning opportunities
- Proficient IT skills including the use of Microsoft Office, and the ability to learn new systems