Project Controller (3 months)

• Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:

• Assisting in preparing, developing and maintaining programme level plans.
• Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.
• Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required.
• Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.
• In the field of resources (i.e. financial and manpower) for programme/project(s):
• Assisting in the preparation of long-term, medium term and in-year resource plans.
• Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.
• Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost-at- Completion (CAC) of industrial contracts.
• Checking commitments for consistency with budgets and ESA's procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.
• In the field of procurements and execution of contracts:

• Support to the preparation and follow-up of the Agency's tender actions.
• Support to the proposal evaluations as expert for the price and schedule verification and analysis.
• Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency's system(s).
• Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles.
• Ensuring that above plans are properly inserted in the appropriate management tools.
• Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.
• Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.
• Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.
• Supporting industrial invoicing process and payment verification and control.
• Supporting programme inventory and export control activities, maintain relevant inventory databases
• In the field of programme industrial return

• Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities.
• Verification of coherence with ESA corporate Industrial Return data.
• Maintenance of list of specific compensation or improvement measures and follow-up the implementation.
• Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures.
• Support to programme/project level risk management.
• Maintaining up-to-date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant.
• Operation of the associated management information tools and system databases.
• Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents.
• Support the execution of the directorate's Risk Management process.

• Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience.
• Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required.
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel).
• Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset.
• Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset.
• Fluency in English is mandatory; knowledge of another European language is an advantage.

CS Group